DREAM (Dalry Residents Eager Action Movement) MINUTES
Minutes of Extraordinary Meeting of Dalry DREAM Ltd. (Dalry Residents Eager Action Movement) Thursday, 14th January, 2010, at 7.30 p.m.at the Greenbank Inn.
Present: Anthony Hume Norrie Macfarlane Aileen McDermott Lina Borwick Myra Sim Brian Bowen
Apologies: Mary Gemmell, Ken McCracken, Jane Sutherland
Minutes of the previous meeting held on Monday, 14th December, 2009, previously circulated.
Approved by: Brian Bowen
Seconded by: Norrie Macfarlane
Business arising from the minutes: None.
Treasurer’s Report:
Income from the raffle was £1572.36, with expenditure on organizing costs and prizes resulting in a profit of £1053, including donations of £130. The bank balance at 14th January 2010 was £1370.72. Concern was expressed regarding monthly bank charges of £5. It is hoped to discuss this with the bank manager at RBS, as the charge is considered to be excessive. Due to ongoing difficulty in contacting the manager concerned, consideration is being given to moving the account to another bank. A further report on this matter will be provided at the next meeting.
Correspondence:
An email from Ken McCracken of JRD Partnership seeking further information regarding expenditure during the first year of operation and modifying the year end date to 31/10/09 was received.
The email was replied to and the relevant information provided. It was agreed that the first year end be 31/10/09, since this enable the Investing in Ideas grant period to be fully included.
Business for the evening: Report on Big Lottery Fund Assessment Meeting
On Wednesday 16th December 2009, Mr Andrew Normansell of Big Lottery met with the directors and several members (Cllr Robert Barr and Brian Bowen) to discuss the technical assistance application, currently under his consideration.
The meeting was extremely productive and a number of matters were identified as in need of further work by Dalry DREAM Ltd (DDL). These are as follows:
(a) amend the governing document to meet Big Lottery requirements in relation to membership
(b) increase the minimum number of members to 100 to ensure that the operation of the public hall involves the community, and to ensure that local people have an opportunity to vote at general meetings. There would be no upper membership limit
(c) request a letter from NAC confirming their willingness to transfer the public hall to DDL
(d) provide a breakdown of costs for the estimated refurbishment and modernization of the hall in conjunction with the project architect. Work on all matters has been progressing since 16th December 2009.
Proposed amendment to Memorandum and Articles of Association
Submitted report by A. Hume regarding changes to the governing document of DDL necessary to meet the requirements of Big Lottery.
The report was discussed. It was proposed that the DDL would operate for the benefit of all persons within postcode area KA24, that voting members would have to be permanently resident within postcode area KA24 and have minimum age of 16. Other proposed amendments related to the termination of membership – there would have to be exceptional reasons for either refusing to let somebody join or to end their membership. Reasons would have to be given in writing. All persons present at the meeting accepted the recommendations contained in the report and the proposal to amend the governing document was, therefore, approved. A. Hume to advise Big Lottery of the changes to the governing document by letter.
Any other competent business:
NAC is continuing its survey work of the hall. An external structural engineer has had to be appointed to examine the condition of the roof. Consequently, the various reports will not be complete until the end of January 2010.
Date of Next Meeting: Tuesday, 16th February, 2010 at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement
on Monday, 14th December, 2009, at 7.30 p.m.
at the Greenbank Inn.
Present: Cllr Robert Barr Gordon Davidson Eileen Young
Mary Gemmell Norrie Macfarlane Frances Gourlay
Brian Bowen Myra Sim
Apologies: Anthony Hume Aileen McDermott Kenneth Gibson MSP
Lina Borwick Cllr John Reid
Minutes of the previous meeting held on Thursday, 26th November, 2009, previously circulated.
Approved by: Brian Bowen
Seconded by: Frances Gourlay
Business arising from the minutes:
None
Treasurer's Report:
The Grand Christmas Raffle was very successful with 314 books sold £1570, and £124 donations ( £100 Open Door) total income £1694. Expenditure £512, profit from raffle £1182.
Current bank balance £2369.76 – cheque £826 Investing in Ideas refund still to come off.
Correspondence:
Andy Normansell, grants officer at the Big Lottery Fund has requested an assessment meeting regarding our Technical Assistance Application. He is meeting with a few of the committee on Wednesday, 16th December, 2009 at Dalry Public Hall at 9.30 a.m., the meeting will last 2 – 3 hours. Anthony Hume, Mary Gemmell, Norrie Macfarlane, Jane Sutherland, Robert Barr and Brian Bowen are able to attend, John Reid and Kenneth Gibson send apologies due to other commitments.
Business for the evening:
The main business for the evening to draw the prizewinners of the Grand Christmas Draw who were as follows:-
1st £250 Mrs Byron
2nd £100 A. Hume
3rd £50 J. Cairns
4th Bottle Grouse Whiskey Mrs. Ramsay
5th Wine & Cheese Brian Smith
6th Bottle Gin John Murdoch
7th Wine & Glasses H. McKinnon
8th 2 Bottles Wine Robert McLachlan
9th Gift Voucher K. Gibson
10th 2 Bottles Wine David Smith
11th 2 Bottles Wine Susan Kennedy
12th Champagne Hamish Harkness
13th Bottle Wine David Nisbet
14th Crystal Vase Greta Peacock
Thanks was given to Norrie for organising the raffle, to those that helped sell raffle tickets, to everyone who supported the Grand Christmas Draw and to all those that donated prizes.
Norrie is going to attend to distribution of the prizes.
Everyone was wished a good time over the festive season and the meeting was drawn to a close.
Date of Next Meeting: Thursday, 14th January, 2010, at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement
on Thursday, 26th November, 2009, at 7.30 p.m.
at the Greenbank Inn.
Present: Lina Borwick Gordon Davidson Eileen Young
Mary Gemmell Norrie Macfarlane Frances Gourlay
Brian Bowen
Apologies: Anthony Hume Aileen McDermott Kenneth Gibson MSP
Myra Sim
Minutes of the previous meeting held on Thursday, 29th October, 2009, previously circulated.
Approved by: Lina Borwick
Seconded by: Brian Bowen
Business arising from the minutes:
Raffle ticket sales going well – Norrie Macfarlane assisted by Jane Sutherland sold raffle tickets 2 Saturday mornings in Dalry Co-op and Mary Gemmell assisted by Margaret Macdonald sold raffle tickets the following 2 Saturday mornings.
It was agreed that Saturday mornings in Dalry Co-op had been sufficiently covered and Norrie was going to approach the Factory Shop – this was probably doubtful due to limited space.
Treasurer's Report:
Norrie reported that £500 had been deposited from the raffle, another £100 still to deposit and £200 received this evening. Profit to date £1100 approx.
Cheque of £100 received from The Open Door – Mary will send thankyou letter.
Correspondence:
Anthony received letter from Big Lottery requesting refund of balance not used from Investing in Ideas application – cheque for £826 will be returned with cover letter.
S1Dalry .com – youth worker Lisa Tait, Irvine has expressed interest in youth services in Dalry – Jane was following this up.
Correspondence (Contd.):
Ken McCracken putting together documents for OSCR submission hoping to get it away end of week 17 November '09.
Suzy from s1dalry.com has updated DREAM pages and amended set-up so we can add information or minutes ourselves.
Business for the evening:
Technical Assistance Application. – nothing further to report at present.
Do we require to organise any further fundraising events for the New Year?
It was agreed to leave any further events at present, but to possibly look at approaching local companies for sponsorship.
Any other competent business:
Norrie distributed further raffle tickets, and everyone reminded to return counterfoils and money to the shop or bring to the next meeting when the Grand Christmas Draw will take place.
It was noted that the first ticket drawn will be awarded the 1st prize.
Date of Next Meeting: Monday, 14th December, 2009, at 7.30 p.m.
Venue: Greenbank Inn
When 'Grand Christmas Draw' will take place.
Minutes of DREAM - Dalry Residents Eager Action Movement
On Thursday, 29th October, 2009, at 7.30 p.m.
at the Greenbank Inn.
Present: Anthony Hume Ken McCracken Lina Borwick
Mary Gemmell Norrie Macfarlane Frances Gourlay
Brian Bowen Jane Sutherland Eileen Young
Apologies: Aileen McDermott Kenneth Gibson MSP
Minutes of the previous meeting held on Tuesday, 22nd September, 2009, previously circulated.
Approved by: Brian Bowen
Seconded by: Anthony Hume
Business arising from the minutes:
Anthony reported that Technical Assistance Application has been submitted, acknowledgement received and that it could take up to 6 months to receive a response. The application is for £60 000 made up of £30 000 for a Project Manager and £30 000 for architect fees and training for the Board. Ken McCracken JRD Partnership Accountants advised with regard to appointment of a Project Manager not to fear employment that through consultancy not as good a value for money would be achieved.
Treasurer's Report:
Only small adjustments to bank balance. Raffle tickets required a licence fee of £40.00, Royal Bank of Scotland handling fee of £5.00 and £15.00 for the on-line Companies House Registration.
Correspondence:
Anthony dealing with End of Award Report for £10 000 grant, Norrie supplying Anthony copies of the 2 invoices for Jamie Mallan and the 1 invoice for Richard Maxton.
Mary will write to those who expressed an interest from the Community Survey with an update and invite them to the next meeting.
Business for the evening:
OSCR - Office of the Scottish Charity Regulator
Ken McCracken JRD Partnership Accountants advised the committee of OSCR and its requirements. It is OSCR who approves the company for charitable status. Ken is willing to act on our behalf and it was agreed that he will submit our application for charitable status to OSCR.
Any other competent business:
Norrie distributed raffle tickets for the Grand Christmas Draw to committee members. Norrie going to sell raffle tickets in the Co-op the next 2 Saturday mornings assisted by Jane and Mary going to do the following 2 Saturday mornings.
Date of Next Meeting: Thursday, 26th November , 2009, at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement
on Tuesday, 22nd September, 2009, at 7.30 p.m.
at the Greenbank Inn.
Present: Anthony Hume Cllr. John Reid Cllr. Robert Barr
Mary Gemmell Norrie Macfarlane Kenneth Gibson MSP
Brian Bowen Jane Sutherland
Apologies: Lina Borwick Aileen McDermott John McKnight
Apologies for lateness from Cllr. Robert Barr & Kenneth Gibson MSP
Minutes of the previous meeting held on Tuesday, 2nd June, 2009, previously circulated.
Approved by: Brian Bowen
Seconded by: Norrie Macfarlane
Business arising from the minutes:
None
Treasurer’s Report:
Balance £1031.00. There are difficulties with Companies House – we have a registration number, but not an authentication number which we require to be registered for future. Later in the meeting Anthony agreed to look at this with Norrie.
Norrie is going to invite Ken McCracken JRD Partnership Accountants to the next meeting to look into having charitable status.
It was agreed to do a fundraising raffle on behalf of DREAM. Norrie is going to apply for the license and arrange printing of 5000 raffle tickets - £1 per ticket with 5 tickets in a book. Cash prizes 1st - £250, 2nd - £100, 3rd - £50. The draw will take place on Monday, 14th December, 2009. Raffle books will be distributed to committee members at the next committee meeting and also to see about selling them at a table in the Co-op.
Correspondence:
Letter from Jim Leckie confirming that Educational Services are willing to fund a number of surveys and reports at Dalry Public Hall.
Business for the evening:
Report from Anthony regarding Technical Assistance Application.
Anthony has now completed the final version of the application in consultation with Mujeeb. It will be sent early October, closing date being November. Should hear result late December, early January.
During the summer Anthony consulted with Mhairi McNulty, Dalry Community Association confirming the usage of Dalry Community Centre and that both facilities are much needed.
Directors looked at and filled out what skills they have, this will also be included in the application.
Any other competent business:
None
Date of Next Meeting: Thursday, 29th October, 2009, at 7.30 p.m.
Venue: Greenbank Inn
Close of Meeting: 9.00 p.m.
Minutes of DREAM - Dalry Residents Eager Action Movement
on Tuesday, 2nd June, 2009, at 7.30 p.m.
at the Greenbank Inn.
Present: Anthony Hume Aileen McDermott
Mary Gemmell Norrie Macfarlane
Brian Bowen
Apologies: Archie Killen Frances Gourlay
Kenneth Gibson MSP
Minutes of the previous meeting held on Tuesday, 28th April, 2009, previously circulated.
Approved by: Brian Bowen
Seconded by: Aileen McDermott
Business arising from the minutes:
None
Treasurer's Report:
Balance £1031.00
Enquiries had been made into doing a big raffle. Small lotteries & gaming licence £40, printing of 5000 tickets £95, 6000 tickets £103. Expenses including prizes £525. This will be kept in mind for a future date.
Correspondence:
None
Business for the evening:
Anthony gave report on progress of the Technical Assistance Application. Richard Maxton has made other amendments to plans. Mujeeb had comments from QS Stephen Smith and comments from Lorna Wallace which Anthony has acted upon. It is hoped to have Technical Assistance Application in very soon.
Any other competent business:
Hugh McGee, Cunninghame Housing Association interested in a partnership with them which will be included in the application.
Date of Next Meeting: Tuesday, 22nd September at 7.30 p.m.
Venue: Greenbank Inn
The main item on the agenda - Progress on the Technical Assistance Application.
Minutes of DREAM - Dalry Residents Eager Action Movement
on Tuesday, 28th April, 2009, at 7.30 p.m.
at the Greenbank Inn.
Present: Anthony Hume, Aileen McDermott, Mary Gemmell, Lina Borwick, Frances Gourlay, Brian Bowen
Apologies: Eileen Young, Kenneth Gibson MSP
Minutes of the previous meeting held on Tuesday, 24th March, 2009, previously circulated.
Approved by: Anthony Hume
Seconded by: Lina Borwick
Business arising from the minutes:
Re meeting 16th March, in mid-April Anthony received comments from Mujeeb and Lorna on advice to make amendments to feasibility study and business application.
Treasurer's Report:
None
Correspondence:
Kenneth Gibson has made contact with Frank Sweeney, Cunninghame Housing Association who is willing to discuss whether or not they could be involved in the DREAM project.
Business for the evening:
Anthony gave report on progress of the Technical Assistance Application. We will not be applying for as much money and to reduce costs not be providing a project manager. The same type of work can be done by consultants - taking into consideration Mujeeb's advice. In recent press The Big Lottery are not giving such large amounts due to a number of reasons but particularly the economic climate therefore being careful not to apply for an unnecessarily high amount. Anthony also had an example of floor plans of the Public Hall from Richard Maxton which are still flexible to change.
Any other competent business:
None
Minutes of DREAM - Dalry Residents Eager Action Movement on Tuesday, 24th March, 2009, at 7.30 p.m. at the Greenbank Inn.
Present:
Anthony Hume
Norman Macfarlane
Kenneth Gibson MSP
Mary Gemmell
Lina Borwick
Frances Gourlay
Jane Sutherland
Apologies:
Cllr. Robert Barr
Eileen Young
Brian Bowen
Lateness for Kenneth Gibson MSP
Minutes of the previous meeting held on Tuesday, 24th February, 2009, previously circulated.
Approved by: Jane Sutherland
Seconded by: Norman Macfarlane
Business arising from the minutes:
None
Treasurer's Report:
As before
Correspondence:
None
Business for the evening:
Anthony gave an extensive report on the meeting held on Monday, 16th March regarding the Technical Assistance Application at which Mujeeb, Lorna Wallace and Richard Maxton were present. As a result of the meeting Mujeeb and Lorna Wallace are going to supply Anthony with detailed information of what is required to successfully complete the application. An options appraisal is also required as to why not a new build or other halls as opposed to refurbishing Dalry Public Hall – information on this is still available. There is also no closing date for the application – but we do not wish it to extend any longer than necessary.
Any other competent business:
Kenneth Gibson MSP is going to arrange a meeting for himself and other members of the committee to meet with Frank Sweeny and/or Hugh McGee, Cunninghame Housing Association to consider if they would be interested in being involved with DREAM as a business partner, as they are currently landlord of a lot of houses within Dalry.
Date of Next Meeting: Tuesday, 28th April, 2009,
at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement on Tuesday, 24th February, 2009, at 7.30 p.m. at the Greenbank Inn.
Present:
Anthony Hume
Norman Macfarlane
Kenneth Gibson MSP
Mary Gemmell
Brian Bowen
Aileen McDermott
Frances Gourlay
Jane Sutherland
Apologies:
Cllr. Robert Barr
Cllr. John Reid
Lina Borwick
Archie Killen
Minutes of the previous meeting held on Tuesday, 20th January, 2009, previously circulated.
Approved by: Anthony Hume
Seconded by: Norman Macfarlane
Business arising from the minutes:
None
Treasurer's Report:
Bank balance £1031.75. Norrie met with Ken McCracken, JRD Accountants for advice on obtaining charitable status. A copy of the constitution, recent bank statement and business plan are required. Norrie will invite Ken McCracken to our next meeting.
Entrust cheque returned to Norrie, as not appropriate to apply for Landfill Tax as money would not be spent within the next year.
Correspondence:
Letter received from NAC - Dalry Regeneration Programme – Biggart Fountain
Mary will reply on behalf of DREAM that Biggart Fountain should be restored but remain at its present site on The Cross.
Business for the evening:
Anthony gave an update on the Technical Assistance Application. The application is temporarily suspended. Over the past few weeks Anthony has dealt with numerous e-mails via Jamie and Mujeeb. To meet The Big Lottery criteria more strength is required in the application with regard to the refurbishment costs thus the reason for temporarily suspending the application otherwise full submission as it was would have been rejected. Anthony is going to meet with Jamie, Mujeeb, Lorna Wallace and Richard Maxton on Monday 16th March to discuss the requirements. The Big Lottery has removed a deadline date.
Any other competent business:
Kenneth Gibson has a meeting with The Big Lottery on Thursday to take views to them how money could be more sensibly/efficiently spent.
Anthony expressed his intention to resign as Chairperson from DREAM once a result of the Technical Assistance is received due to other commitments and would also be a new chapter for DREAM. Anthony was thanked for all his hard work and commitment as we would not be where we are without him.
Date of Next Meeting: Tuesday, 24th March, 2009, at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement on Tuesday, 20th January, 2009, at 7.30 p.m. at the Greenbank Inn.
Present:
Anthony Hume
Norman Macfarlane
Jamie Mallan
Mary Gemmell
Brian Bowen
Eileen Young
Frances Gourlay
Lina Borwick
Archie Killen
Apologies:
Kenneth Gibson MSP
Mujeeb Ur-Reham
Minutes of the previous meeting held on Tuesday, 6th January, 2009, previously circulated.
Approved by: Norman Macfarlane
Seconded by: Brian Bowen
Business arising from the minutes:
A question was raised with regard to the Training Needs Analysis - sufficient were completed at the last meeting and submitted to Jamie.
Treasurer's Report:
As before. Norrie has been investigating and we will require to look into information from HMRC Charities and OSCR to look into obtaining charitable status. Norrie is going to seek advice from an accountant on HMRC Charities and OSCR and to what level we are legally required to meet a this stage.
Correspondence:
None
Business for the evening:
Anthony and Mary had previously read in-depth the Business Plan and Technical Assistance Application for Dalry Public Hall which Jamie gave a summary of to the committee.
Anthony will make amendments and return to Jamie for Final Application to be electronically submitted to The Big Lottery by Friday, 23rd January, 2009.
It is in order for a signed paper copy to be forwarded the following week.
Results of this application should be known by March.
Any other competent business:
None
Date of Next Meeting: Tuesday, 24th February, 2009, at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement on Tuesday, 6th January, 2009, at 7.30 p.m. at the Greenbank Inn.
Present:
Cllr.John Reid
Norman Macfarlane
Aileen McDermott
Mary Gemmell
Brian Bowen
Eileen Young
Jane Sutherland
Apologies:
Kenneth Gibson MSP
Jamie Mallan
Frances Gourlay
Lina Borwick
Archie Killen
Anthony Hume
Minutes of the previous meeting held on Tuesday, 16th December, 2008, previously circulated.
Approved by: Eileen Young
Seconded by: Norman Macfarlane
Business arising from the minutes:
Questionnaires on training needs analysis to be returned to Jamie.
Treasurer's Report:
Balance £4853.00. £100 membership paid to Entrust to enable us to apply to Landfill Tax Credit. Norrie has been investigating and we will require to look into information from HMRC Charities and OSCR to look into obtaining charitable status.
Correspondence:
Acknowledgement from Stewart Associates.
Business for the evening:
To finalise Technical Assistance Application.
Jamie will be able to provide draft application and business plan by Friday if he can get all the information requested after the meeting tonight:-
- Short biography on each of the directors
- An indication of the service delivery method the group would like to pursue
- A copy of the register for the first Public Meeting held in the Public Hall
- Completed copies of the Training Needs Analysis that was handed out at the last meeting he attended
- A list of current hall users and how often they use the hall
- A copy of the halls diary that provides an insight into a 'typical week' for the public hall.
- Letters of support
- Office-bearers full name, home address, postcode and date of birth.
Training Needs Analysis:
Training Needs Analysis were completed by all those in attendance, and Anthony will forward them to Jamie.
Any other competent business:
The committee would welcome a presentation from Jamie of the draft application and business plan at the next meeting.
A good attendance is requested at the next meeting.
In particular if all signatories are able to attend the meeting and if Kenneth Gibson MSP is willing to be referee is also able to sign the form on that evening.
Date of Next Meeting: Tuesday, 20th January, 2009 at 7.30 p.m.
Venue: Greenbank Inn
Minutes of DREAM - Dalry Residents Eager Action Movement on Tuesday, 16th December, 2008, at 7.30 p.m. at the Greenbank Inn.
Present:
Anthony Hum
Cllr. Robert Barr
Norman Macfarlane
Mary Gemmell
Brian Bowen
Caroline Borwick
Eileen Young
Archie Killen
Apologies:
Kenneth Gibson MSP
Jamie Mallan
Frances Gourlay
Aileen McDermott
Minutes of the previous meeting held on Monday, 24th November, 2008, previously circulated.
Approved by: Caroline Borwick
Seconded by: &nbs
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